Job Description

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today! Responsibilities: • Use daily time records to properly process client billing with support from the accounting department • Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines • Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events • Perform legal research, as needed, with help from attorneys and paralegals • Undertake other duties as needed to ensure the firm operates efficiently • Answering phones, obtaining necessary information from callers onto the Clio system for the attorneys, routing calls, and making call logs • Maintain good client relationships for attorneys • Create and maintain files, including chronological files  • Complete all document processing and correspondence assignments accurately • Prepare New Case Matters on Clio for new and existing clients, and engagement letters • Prepare and process costs and add them to the Billing with receipts, sending them to the appropriate parties, in accordance with the guidelines • Prepare and arrange Personal Service, Copying, and facsimile requests • Make all necessary travel arrangements • Maintain accurate time entries for activities daily, for attorneys and yourself, on the billing software • Maintain attorney/paralegal calendar, including scheduling and coordinating, telephonic, Zoom, and in-person meetings • Organize and maintain the common areas throughout the office • Maintain and Order supplies • Create shells, type and format a variety of litigation pleadings and discovery documents; prepare documents for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules • All other duties as assigned or required Qualifications: • Candidates must have worked with legal software, case management, and docketing programs • Comfortable working with all Microsoft Office products • Some college is preferred; high school diploma or equivalent is required • Organizational skills and communication skills are necessary for this position • Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary • Applicants must be able to type 65 words per minute or faster • Have at least 3 years of experience as a litigation legal secretary in civil, probate, or family law Competencies: • Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines, and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule • Ability to organize and prioritize work assignments • Must demonstrate initiative, diplomacy, and tact • Possess excellent written, communication, and proofreading skills with attention to detail • Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel, and others • Reliable, committed, and punctual About Company: Our law firm was established over 30 years ago in Torrance, CA. The father-daughter legal team provides high-quality professional legal services for clients. The firm appears in Los Angeles and Orange County courts, providing clients with individually tailored representation, with a focus on Probate and Family law matters. Benefits: We offer compensation and an excellent benefits package.We offer a full range of elective benefits, including medical, health savings account (with applicable medical plan), dental, vision, supplemental life insurance, and other health and wellness perks. In addition to elective benefit options, benefited employees receive firm-paid life insurance, 10 paid holidays, and 401(k) with matching contributions.

Job Tags

Work at office, Local area,

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