Job Description

The WORKERS' COMPENSATION AND DISABILITY ASSOCIATE (TEMPORARY) supports the injury and disability needs of all Providence Public Schools staff. This role serves as a liaison with legal and medical offices and processes all workers’ compensation and long-term disability matters. The associate ensures that cases are handled accurately, in compliance with regulations, and in a timely manner.

Work is assigned with clear instructions and is reviewed by the supervisor for completeness and accuracy.

Contingent upon funding.

REPORTS TO: Sr. Employee Services Partner

EDUCATION REQUIREMENTS:

• High School Diploma or GED required.
• Minimum one year of high-volume HR experience.
• College degree preferred.
• Valid adjuster license preferred.
• Familiarity with HR databases (Lawson, Frontline preferred)
• Experience with DLT reporting platform and reviewing medical reports.
• Knowledge of workers’ compensation law and procedures.
• Excellent organizational, communication, and customer service skills.
• Proficiency with Microsoft Office; typing and phone skills required.
• Medical coding experience preferred.
• Ability to maintain confidentiality.
• Commitment to PPSD’s mission and vision.
• Must pass a pre-employment background check.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

Processing, Compliance, and Support:

• Review and analyze workers’ compensation cases.
• Communicate with employees, doctors, and attorneys.
• Serve as liaison with legal counsel and PPSD attorney.
• Prepare and file legal documents with the Department of Labor and Training.
• Maintain accurate logs of cases, claims, and disability forms.
• Manage correspondence, deadlines, and compliance timelines.

Analysis, Payment, and Compliance:

• Coordinate medical treatment and process payments.
• Review medical reports for discrepancies.
• Ensure billing compliance with WC fee schedules.
• Code and process medical bills.
• Schedule and prepare for independent medical exams (IMEs)
• Update vendor records in Lawson.
• Track litigation, settlements, and compliance deadlines.

Special Requirements:

• Must handle confidential information appropriately.
• Bilingual preferred.

The Providence Public School District (PPSD) serves approximately 22,000 students attending our 37 schools. PPSD employs more than 3,200 professionals who work in and provide support to our schools, which include 21 elementary schools, 7 middle schools, 9 high schools and 2 public district charter schools. Of our employees, approximately 2,000 are educators, and more than 600 others directly support students and families in our schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and leaders set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools. PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher.

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